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4 steps to better board meeting preparation

Written by Megan Pantelides | 27 October 2025

Preparation step

Pain point 

How AI can help 

Refresh your memory

Hard to find and search previous minutes, agendas, and papers across scattered systems

Recap previous meetings, cross-reference documents, and flag unresolved issues automatically 

Skim and prioritise

Executive summaries are often vague, inaccurate, or missing entirely 

Summarise key messages and asks in each paper, identify strategic risks and time-sensitive opportunities 

Deep digest

Board packs are long, dense, jargon-heavy, and assume deep expertise 

Generate reliable summaries, translate jargon, cross-reference data to spot themes and trends 

Determine key questions

Gaps in strategic thinking make it hard to engage critically and ask the right questions 

Spot logical gaps, flag missing stakeholders or options, provide tailored question checklists