“I hate having to hunt through my inbox to find board papers, past and present” “The only internal report we still print is the board pack” “My team approach the end of the month in trepidation knowing they’ll have to spend days drafting, collating and distributing board papers” ~ Quotes from CEOs participating in the Board Intelligence Think Tank
If these sentiments resonate, you may soon find your board pack confined to a museum alongside the typewriter and fax machine! Here’s what smart boards are embracing:
Automated workflows for board pack production
Use software to automate the process of producing a board pack. From agenda planning through to board pack distribution.
Best practice board paper templates & training videos
Provide your team with proformas and training to enable them to prepare high quality papers that are half the size and deliver twice the impact.
Secure digital documents
The Government’s Cyber Security Breaches Survey showed that 51% of medium-sized firms and 65% of large firms reported a cyber attack in the past 12 months, with a quarter of those large firms being breached at least once per month. By storing your documents in encrypted apps, you enable your board members to BYOD (bring your own device) in the comfort of knowing that everything is secure and can be remote wiped.
User-friendly apps for reading papers offline & remotely
Read your board materials through a dedicated board paper application to annotate and search through your archive of materials in one place. Secure apps allow you to access your materials anytime and anywhere, and achieve a zero carbon paperless office.
Collaborate on materials by sharing notes before and after the board meeting
Make notes on your materials and share them with other board members securely pre or post meeting to enable you to have a more productive conversation in the board meeting.
Many FTSE organisations and public services like NHS hospital trusts and 6th form colleges are already using these technologies, not just to keep up with the Jones’s but because of the evidence of the impact they have on ways of working:
- For Management: 50% less time spent drafting board papers*
- For the Co’Sec: 94% time saved chasing, collating, distributing board papers*
- For the Board: 100% reported the increased effectiveness of their board papers*
And with time back and smarter ways of working, management can focus on the quality of their board papers and enabling better board conversations.