Can AI take meeting minutes?

AI can assist with minute-taking, provided it’s used in the right way. A generic AI tool prompted with a transcript may produce incomplete or inaccurate records. In contrast, governance-focused solutions are built to capture and structure minutes reliably; transcribing meeting discussions into clear summaries with decisions and actions highlighted. Board Intelligence’s AI-powered Minute Writer is designed specifically for boards and committees, combining automation with governance-ready outputs.

How to take meeting minutes with AI?

With AI tools like Minute Writer, you don’t need to upload your entire board pack, the platform already has access to your packs and agendas. All you provide are recordings, transcripts, or notes, and the AI structures these into a draft set of minutes. Minute Writer also supports governance teams with features like pro-forma text, auto-inclusion of paper summaries, and alignment with your existing workflows. This ensures every draft feels familiar, professional, and easy to finalise. Future updates will go even further, with the tool itself capturing the meeting audio to generate accurate minutes directly.

Can ChatGPT be used to take minutes of a board meeting?

General AI tools like ChatGPT or CoPilot can create basic text summaries, but they aren’t built with the rigour, security, or structure required for board governance. They usually just “summarize” content without understanding what boards really need. Minute Writer is different. It has been designed specifically for boards and committees, with safeguards and workflows that go far beyond generic tools. For example, it: Structures outputs around frameworks developed by our consulting team and used by FTSE 100 and Fortune 500 boards. Uses multi-stage prompts that break the task into smaller, reliable steps; producing consistent, board-ready outputs. Has been tested and refined on hundreds of real board papers, with validation from governance professionals and board chairs. Runs on our own AI Service, which assigns the right model to each task while keeping client data fully private and secure. This means the minutes you get are accurate, confidential, and tailored to the needs of governance teams, not just a generic summary.

How do AI meeting minutes tools handle and secure confidential information?

AI tools must safeguard highly sensitive board papers and discussions. That’s why leading solutions use encryption in transit and at rest, strict access controls, and compliance-grade hosting. With Board Intelligence’s Minute Writer, security goes even further: No data is ever saved by the AI. Retention policies can be configured by the user, so your organisation controls how long data is stored. Your data is never used to train AI models. This ensures confidential information remains fully protected while still giving governance teams the speed and efficiency benefits of AI.

AI Meeting Minutes Taking Software

Minute Writer Transcript of Board Report

Turn notes or transcripts into fit-for-purpose, formatted minutes

Minute Writer takes the monotony out of minute-writing, so you can spend more time focusing on what matters.

Build your minutes template automatically using your meeting agenda.
Use Minute Writer’s purpose-built AI to convert your transcript or notes into best-practice minutes.
Choose from a library of approved preset formats to quickly tailor your minutes to each forum.

“

Minute Writer is giving me 40% of time spent on minutes back – time which I’m now using on more strategic and value-add work.”

Sarah Dobson, Head of Executive Support at Cambridge Building Society

Why Cambridge Building Society trusts Minute Writer over the rest

“Generic AI tools work well for high-level summaries, but for minuting formal board and committee meetings, detail is key — and that’s what we get from the AI in Minute Writer.”

Sarah Dobson, Head of Executive Support, Cambridge Building Society

Try it for yourself

Transcribed meeting minutes summarized using AI

With the help of a trustworthygovernance-focused AI

Forget ChatGPT. Minute Writer’s AI is designed by board experts and governance professionals to give you consistently reliable results.

The AI behind the software is built, hosted, and administered by us, with no call-outs to third-party AI tools required. It follows the same privacy and security practices as Lucia’s AI, so your data remains private and will never be shared, saved by the AI, or used for training.

“

With the two sets of minutes I have done yesterday and today you have saved me 10 hours.”

Colin Sinclair, Club Secretary, St George’s Golf Club

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What are your meeting minutes costing you?

Our findings suggest that governance teams spend an average of 10 hours writing up the minutes of a typical board or committee meeting. Just how much time and money are your meeting minutes costing you right now?

Use our free minutes calculator

Can AI take meeting minutes?

AI can assist with minute-taking, provided it’s used in the right way. A generic AI tool prompted with a transcript may produce incomplete or inaccurate records. In contrast, governance-focused solutions are built to capture and structure minutes reliably; transcribing meeting discussions into clear summaries with decisions and actions highlighted.
Board Intelligence’s AI-powered Minute Writer is designed specifically for boards and committees, combining automation with governance-ready outputs.
How to take meeting minutes with AI?

With AI tools like Minute Writer, you don’t need to upload your entire board pack, the platform already has access to your packs and agendas. All you provide are recordings, transcripts, or notes, and the AI structures these into a draft set of minutes.

Minute Writer also supports governance teams with features like pro-forma text, auto-inclusion of paper summaries, and alignment with your existing workflows. This ensures every draft feels familiar, professional, and easy to finalise.

Future updates will go even further, with the tool itself capturing the meeting audio to generate accurate minutes directly.
Can ChatGPT be used to take minutes of a board meeting?
General AI tools like ChatGPT or CoPilot can create basic text summaries, but they aren’t built with the rigour, security, or structure required for board governance. They usually just “summarize” content without understanding what boards really need.

Minute Writer is different. It has been designed specifically for boards and committees, with safeguards and workflows that go far beyond generic tools. For example, it:
- Structures outputs around frameworks developed by our consulting team and used by FTSE 100 and Fortune 500 boards.
- Uses multi-stage prompts that break the task into smaller, reliable steps; producing consistent, board-ready outputs.
- Has been tested and refined on hundreds of real board papers, with validation from governance professionals and board chairs.
- Runs on our own AI Service, which assigns the right model to each task while keeping client data fully private and secure.
This means the minutes you get are accurate, confidential, and tailored to the needs of governance teams, not just a generic summary.
How do AI meeting minutes tools handle and secure confidential information?
AI tools must safeguard highly sensitive board papers and discussions. That’s why leading solutions use encryption in transit and at rest, strict access controls, and compliance-grade hosting. With Board Intelligence’s Minute Writer, security goes even further:
- No data is ever saved by the AI.
- Retention policies can be configured by the user, so your organisation controls how long data is stored.
- Your data is never used to train AI models.
This ensures confidential information remains fully protected while still giving governance teams the speed and efficiency benefits of AI.

AI meetingminutes writer for boards & committees

AI-powered meeting minutes software that converts notes and transcripts into minutes.

What if you could put together meeting minutes in, well… minutes?

Turn notes or transcripts into fit-for-purpose, formatted minutes

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With the help of a trustworthygovernance-focused AI

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What are your meeting minutes costing you?

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