What do 54 Guernsey cows have to do with Aztec Group?

How many sheets of A4 paper does it take to manage $600bn+ of assets through 4,500 entities?

In the case of Aztec Group, a global fund and corporate services provider, the answer is five million pages. That works out to 24 tons of reports and eight million liters of water, or 54 Guernsey cows and just over three Olympic-sized swimming pools! Or rather, it would be, if Aztec Group hadn’t made the decision to work with Board Intelligence.

What was Aztec Group's objective?

In 2016, Aztec Group was unsatisfied with its board portal. Pack production was unnecessarily burdensome, with elements like page numbering and table of contents done manually, and late papers or mistakes being corrected by hand. The secretariat spent up to 70 hours a week creating board packs, so there was little time left to create the kind of differentiated, value-adding service that Aztec Group wanted to offer its clients.

To address this and reflect Aztec Group’s “high-touch, high-tech” operating model, the organization wanted a more modern and feature-complete board portal to streamline reporting processes. That portal also needed to accommodate the specific needs of the fund and corporate service provider industry, such as multi-client, multi-fund structures with multi-boarded directors.

Why did Aztec Group partner with Board Intelligence?

Over the last eight years, Aztec Group has been a true partner to Board Intelligence, engaging in product roadmap sessions to help us design and create the only board portal optimized for the fund and corporate services industry. For example, the Board Intelligence portal’s permissions structure offers segregated bookcases for each entity and granular permissions for the secretariat and fund directors alike, to keep everything secure, clear, and flexible.

By partnering with Board Intelligence, Aztec Group has seen measurable environmental benefits. By using the Board Intelligence secure app to distribute board packs to its thousands of entities, Aztec Group saved as much paper as six African elephants weigh, in 2023 alone!

What are the other benefits for corporate service providers working with us?

Thanks to Board Intelligence's numerous time-saving features, the Aztec Group team has saved hours when compiling packs.

Aztec Group’s fund directors have also enjoyed the switch to Board Intelligence. They find the app easy to use, allowing them to share notes and ask questions before board meetings, and are now confident they always have the latest version of a pack. The app also offers a simple experience for multi-boarded directors that doesn’t require multiple log-ins.

What else?

Click here to read more about the environmental work Aztec Group is doing.

Click here to calculate the efficiency savings you could have from using a board portal.