FAQ

Question 1

What is board management software?

Accepted Answer

Board management software is a secure digital platform designed to streamline and simplify the management of boards of directors and executive teams. It provides tools for scheduling meetings, distributing agendas, sharing documents, recording minutes, and ensuring secure communication. The software helps boards to operate more efficiently, collaborate seamlessly, and maintain better oversight and governance. Read our guide to board portals for more information.

Question 2

How does board management software improve board operations?

Accepted Answer

Board management software enhances board operations by centralising key tasks and documentation in a single, easy-to-use platform. It improves efficiency by reducing time spent on administrative tasks like document distribution and meeting scheduling. It also supports better communication and collaboration between board members, enabling them to access up-to-date information anytime, anywhere. Ultimately, it leads to more informed decision-making and smoother, more effective meetings. Find out why boards benefit from using purpose-built board management software versus generic collaboration tools.

Question 3

What are the key features of Board Intelligence’s board management software?

Accepted Answer

Board Intelligence’s board management software comes with a range of value-adding features, all of which have been designed and built with the governance team and board’s workflows and needs in mind. These features include: Secure document sharing: Safely store, share, and access critical documents, including meeting agendas, minutes, and reports. Board Intelligence’s board portal uses the highest-quality UK data centres, approved for hosting UK Government data. Meeting scheduling and calendar integration: Effortlessly plan meetings and synchronise with members’ calendars. Board meeting software from Board Intelligence integrates with your chosen video conferencing app, making it easy and secure to access everything you need for your board meetings in one safe place. Agenda creation and distribution: Easily create, customise, and distribute meeting agendas to all participants. Drag and drop agenda items and files and see timings and page numbers update automatically. Real-time collaboration: Collaborate on documents and notes in real-time during meetings. Use e-Signatures to approve and sign documents remotely and Annotations to make and share secure notes. Task management: Governance professionals can request papers from management, assign owners and send reminders within the platform, to ensure accountability and the timely and efficient gathering of documents. Secure access: Robust security measures to protect sensitive information, whether directors are meeting in-person or virtually. The Board Intelligence board portal offers biometric login, for example, with FaceID or TouchID on any compatible IOS/MacOS device. Mobile access: Access all features and documents on-the-go through mobile apps for Windows 10 and above, MacOS, iPad and iPhone. 24/7 service: True 24/7 support from BI24, our specialist support team. They’re there to help you get the most from your board portal software, and ensure you’re up to date with all that’s happening in the world of governance. Find out more about how board management software keeps your most sensitive and mission-critical information safe.

Question 4

Can the board management software handle different types of meetings and documents?

Accepted Answer

Yes, Board Intelligence’s board management software is flexible and can handle a wide variety of meeting types, such as regular board meetings, committee meetings, and executive sessions, as well as hybrid, virtual, and in-person meetings. It also supports a range of documents including meeting agendas, minutes, reports, financial statements, and governance policies. The board portal software allows you to organise and manage these materials in a way that suits your board's needs.

Question 5

What analytics and reporting capabilities are included?

Accepted Answer

Board Intelligence’s board management software includes built-in analytics and reporting tools to help track board performance and engagement, and to optimise your organisation’s use of the platform. It can generate reports on meeting attendance, task completion, document access, and more. These insights can help you measure board effectiveness, identify areas for improvement, and ensure that all members are staying informed and involved.

Question 6

How much does an AI-powered board management software cost?

Accepted Answer

The cost of AI-powered board management software varies depending on the number of users and the specific features required, with most solutions operating on a subscription model. Board Intelligence’s board portal offers tailored pricing based on your organisation’s requirements, so you can request a quote that reflects the size and needs of your committees and governance team.

Question 7

How does AI help with agenda planning and board meeting preparation?

Accepted Answer

AI supports governance teams by taking the admin strain out of agenda planning. Instead of manually drafting agendas and gathering materials, AI tools can suggest agenda items, highlight key issues from previous meetings, and automatically align documents with the agenda. This helps meeting organisers save time, reduce errors, and ensure that board discussions focus on strategic priorities rather than logistics. With Board Intelligence, AI is built into the platform to recommend agenda structures and simplify preparation, freeing teams to concentrate on the quality of board discussions. Learn more about our Agenda Planner tool and how it can help streamline your meeting prep.

Question 8

How secure is cloud-based board management software for confidential documents?

Accepted Answer

Cloud-based board software is designed to safeguard highly sensitive board papers and discussions. Leading providers use enterprise-level security, including end-to-end encryption, multi-factor authentication, and secure hosting environments that meet recognised compliance standards. Access permissions and audit trails ensure only authorised directors and executives can view or share documents. Board Intelligence adds to this with UK government–approved data centres, biometric login options, ISO 27001 and ISO 9001 certifications and a 24/7 support team to keep confidential documents protected at all times.

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